The University of Connecticut (University), here defined as all campuses and programs except for UConn Health, recognizes and supports the need for faculty, staff, and students (undergraduate and graduate) to travel for conferences, events, and other purposes that further the reputation of the University and enhance the productivity of the University community. Likewise, the University may also find it important to entertain guests.
University business includes travel and entertainment related to activities such as program accreditation, student assessment, academic programming, clinical placements, presentations at or participation in conferences, professional development, fundraising, continuing education, travel related to an employee’s official duties, and many other important activities that support the intellectual and operational endeavors of the University.
At the same time, as a State agency, we must respect and safeguard our travel privileges and funds. We must practice fiscal, ethical, and public responsibility. This policy sets forth rules and procedures that balance the University’s business travel and entertainment needs with sound stewardship of public resources.
This policy addresses the most common aspects of University business travel and entertainment. It cannot contemplate every situation that might arise, however. Travelers and administrators with questions should contact their supervisor or Travel Services at travel@uconn.edu for guidance before they arrange their travel.
This policy applies to all University employees, students, and guests, including but not limited to recruits and job candidates. The policy shall also apply to the travel and entertainment expenses of contractors, unless the applicable contract provides terms inconsistent with this policy. Where the policy is intended to apply differently to any of the above University business travelers, it will be so stated in the appropriate section of the policy. This policy covers all types of University travel for individuals and groups. Team travel is covered separately under the Athletics Travel Policy. Employees covered under a collective bargaining agreement (“CBA”) may be subject to additional and/or different policies and procedures regarding travel and entertainment. For such employees, in the event of a conflict between this policy and the applicable CBA, the CBA shall control.
3.16.26 | Important Reminder for Approvers in Concur
With the launch of the new travel policy, expense reports no longer time out with approvers. It is essential that approvers review reports in a timely manner. To ensure you do not miss any pending approvals, please:
- Verify that email notifications are enabled in Concur, and
- Check that your Outlook inbox rules are not diverting Concur notifications away from your main inbox.
Ensuring these notifications are routing properly will help prevent delays in the approval process.
Please let us know if you have any questions.
Thank you,
UConn Travel Services
12.5.25 | Important Update: Revised University Travel Policy and Procedures
Dear Colleagues,
We are pleased to announce that the University has finalized a revised Travel Policy that will become effective on 2/1/26.
This revision includes several important and impactful changes that all employees should review carefully.
All University employees who travel on behalf of the University are expected to review and comply with the revised policy and procedures.
The updated policy and procedures, along with a summary of changes, are available here: Revised University Travel Policies and Procedures
To ensure clarity, understanding and help with compliance, we are in the process of arranging virtual meetings to communicate the changes to our travel policies and procedures, as well as to address any questions you may have regarding these updates. Please check www.travel.uconn.edu for future updates. In the meantime, if you have any questions or need assistance understanding the revisions, please contact the travel office at travel@uconn.edu.
11.21.25 | ProCard Software Pre-Review Process Now in Kuali Build
In July 2023, Procurement introduced an exception review process in HuskyBuy to ensure that purchases of software using the ProCard were reviewed by Procurement and IT Security.
To further improve efficiency and transparency, effective immediately, a newly designed software pre-review process will now occur in Kuali Build instead of HuskyBuy.
What’s Changing?
- The Kuali Build form replaces the HuskyBuy ProCard exception form for software and cloud service purchases.
- This process applies only when:
- The supplier will not/refuses to register in HuskyBuy and/or
- The supplier will not/refuses to accept a UConn Purchase Order.
- The standard process for purchasing software and cloud services remains through the Software and IT Service non-catalog requisition form in HuskyBuy, unless the above exceptions apply.
Benefits of the New Process
- Using Kuali Build streamlines the lengthy review process that previously existed in HuskyBuy, reducing delays.
- The new form improves communication with distributed IT units supporting various departments by informing them of purchasing activity.
- The new form requires primary software users to review and attest to understanding UConn IT policies, ensuring compliance and awareness.
For detailed instructions and FAQs, please visit our Knowledge Base article:
https://kb.uconn.edu/space/FPB/28156723207/ProCard+Software%2FApplication+Pre-Review+Form
Please utilize the following link going forward: https://uconn.kualibuild.com/app/67100c1604b864014b3bba4f/run
PLEASE NOTE: Any in process forms already in HuskyBuy must be completed in HuskyBuy. However, new forms, effective today must be completed in Kuali Build.
Questions? Email ITProcurement@uconn.edu.
Thank you for your attention to this important update.
4.2.25 | REAL ID
Beginning May 7, 2025, travelers will be required to present a REAL ID-compliant driver’s license or identification card to board domestic flights, unless they have another acceptable form of identification, such as a passport.
More information can be found: REAL ID | Homeland Security
Travel Quick Links
Travel & Card Services Support
860-486-2289 option 2
travel@uconn.edu
pcard@uconn.edu